Office Administrator

Main Purpose:
The successful applicant will be responsible for the smooth running of our Copenhagen office consisting of 8-12 persons. The role is divided into 2 parts: Reception and Office Management support functions

Core duties include:
• managing the Reception Desk;
• arranging and maintaining office facilities;

This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic company. It is important to note that the role requires a hands-on, flexible approach.

Knowledge Skills and Abilities, Key Responsibilities:

Knowledge, Skills and Abilities
• Fluent in Danish and English
• At least 3 years of relevant working experience in a reception or administration department;
• Strong knowledge of MS Office Suite and online resources essential

Key Responsibilities
Responsibilities include but are not limited to:

Reception
• Responsible for welcoming visitors
• Coordinate meeting room bookings
• Answer and forward switchboard phone calls
• Handle mail and couriers

Office Administration
• Maintain the office and arrange necessary repairs
• Liaise with building management
• Manage the cleaning company to ensure high cleaning standards are maintained
• Manage office consumables
• Handle the Office Management budget and invoices
• Manage mobile phone subscriptions and devices

HR related matters
• Handle the induction of new colleagues (equipment, IT login details, swipe card, parking arrangements, etc.)
• Coordinate office holiday calendar and reporting to Denmark HR

Local IT Coordination
• Helping distribute IT equipment as needed
• First contact for IT infrastructure troubleshooting (working under IT team instructions)

Health and Safety
• Implement effective H&S policies
• Organise training and follow up of Emergency Response Officers
• Manage annual evacuation drill

Competencies
• Plans and aligns
• Communicates effectively
• Customer focus
• Being Resilient
• Action-oriented

Key Relationships and Department Overview:
• Colleagues in Copenhagen and other offices worldwide
• Global Office Management and Global Facilities
• External suppliers and service providers