Wealth Management - Credit Middle Office - Documentation Team Analyst (French Speaker)

Job purpose

 

The Credit Middle Office Documentation associate supports the Lending Advisory (LA) and Securities Based Lending (SBL) Teams in all credit documentation related and other ancillary activities, thus contributing to providing an exceptional service to our clients.

 

Main Responsibilities:

 

• Document drafting
• Produce standard and non-standard credit documentation and support with associated processes
• Documents include, among others, Credit Facility Agreements, Pledge agreements, Life Insurance Assignments, SBLCs and Guarantees.  
• Support the French market document drafting
• Work with standard document templates approved by the Legal department
• Ensure correct templates are always used in accordance with the relevant procedure for the allocated market, adhere to zero error target and meet the required SLAs for the delivery of documents
• Liaise with the relevant Legal team in cases of non-standard documentation requests or where non-standard language is required (e.g. covenants)
• Manage the credit documentation process for the allocated market and refer any issues to the team leader
• Identify areas for improvements to legal templates and liaise with legal partners to implement changes
• Support analysts with the drafting of documentation

 

Ancillary activities

• Check the team mailbox for the allocated market and respond to queries promptly ensuring no items are over 24 hours
• Update and maintain the tracking log for the allocated market adding appropriate commentary and ensuring it always remains up-to-date
• Share the allocated market pipeline with LS and SBL as agreed with the team leader
• Update capacity metrics timeously and assist team leader with metrics review and reporting
• Prepare or assist with the preparation of the missing documents report and ensure it is sent before the agreed deadline. Assist with the analysis and investigation of ageing items.  
• Participate and support team leader with key projects, often within tight deadlines, taking ownership and leading as agreed with team leader. Provide support from inception through to completion.
• Manage and prioritise the workflow for the day to day activities to ensure SLAs are met.
• Deputise for team leader as appropriate, including day-to-day management and participation in meetings

Teamwork 

• Participate at team meetings and make valuable contributions. Lead or take notes if designated chairperson/secretary and update the minutes in the shared drive. Follow up on allocated actions .  
• Share information, best practice and ideas with the team
• Regularly partner with and provide support for colleagues in other locations. This includes Legal partners, CSS, Onboarding, Business Management and Projects teams
• Liaise with Lending Advisors, Credit Executives and internal & external legal teams on documentation requirements and validation
• Act as main point of contact for key stakeholders
• Deepen relationships with other Credit Middle Office teams and promote synergies
• Provide support to and coach analysts/associate colleagues while fostering collaboration and team spirit

 

Controls

• Maintain accurate data on documents from clients in the Documentation Tracking System. Create accurate PIDs in a timely manner
• Responsible for tracking the status of documents and resolving exceptions
• Help set up and maintain robust procedures and processes; identify inefficiencies and propose solutions
• Monitor compliance with processes and procedures, in addition to performing quality controls in accordance with local requirements (including Risk Control Self-Assessment)
• Understand, ensure adherence to and compliance with, JPMorgan policies and regulatory requirements 
• Understand credit control requirements to ensure that any control requirement is addressed and controls effected
• Highlight documentation exceptions through commentary to senior management
• Maintain a strong controls mind-set, able to challenge the status quo and identify process efficiencies
• Complete all mandatory training timeously
• Ensure timely escalation of issues to team leader/senior management following the applicable escalation procedures
• Adhere with Records retention policy

Knowledge/skills

• Maintain in-depth understanding of relevant field and end-to-end process
• Maintain very good knowledge of credit products
• Participate in credit and other forums to stay up to date with new initiatives
• Keep informed on new policies/regulations impacting credit and discuss with manager
• Commit to own learning and attend training sessions organized by the wider team

Essential qualifications:

• Fluent in French
• Additional language proficiency is a plus
• Graduate, or professional qualification (preferably Law or Finance) and/or relevant commercial experience in dealing with client credit documentation
• Relevant experience within a financial institution
• Previous experience in a credit documentation team an advantage  
• Excellent interpersonal skills with an ability to communicate at all levels, including senior management
• Strong organizational skills and strong attention to detail
• Ability to work independently, self-motivated with ability to prioritize work and meet tight deadlines
• Familiarity with credit and lending products (legal  knowledge is a plus)
• General market knowledge
• Knowledge of credit products in European countries is a plus
• Ability to suggest improvements and engineer process changes 
• Strong Word and Excel skills
• Control and Risk mitigation mind-set

 

To be considered for this role, you may be required to complete a video interview powered by HireVue

 

JP Morgan offers an exceptional benefits program and a highly competitive compensation package.

 

JPMorgan is an Equal Opportunity Employer